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Extenti Smart Assessments™

Services & Tools for Facility Stewards

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Smart Assessment

Extenti Smart Assessment™

A smarter, faster, and significantly less expensive way to assess your facility's condition and plan for the capital costs ahead. Purpose-built for owners, managers, and facility stewards who need real answers without the expense of a full on-site property condition assessment.

AI at work in facility assessments

The Extenti Smart Assessment is one of the first practical applications of AI in the facility management world, not as a gimmick, but as a genuine productivity tool that makes expert-level assessment accessible to any facility owner, anywhere.

Our AI photo recognition identifies building defects, estimates component age, and flags conditions that would otherwise require an expert to be standing in front of them. Our lifecycle model benchmarks your facility against a growing database of real-world facility data to deliver projections you can defend in a boardroom.

Built for the people who own and operate facilities

Who it's for

Traditional property condition assessments were designed for real estate transactions, written for lenders, structured for compliance, and priced for due diligence budgets. The Extenti Smart Assessment™ is different. It is designed from the ground up for the facility owner, manager, or steward who simply needs to know the truth about their building and plan accordingly.

Facility Owners

Need the truth about their building's condition and a capital number they can trust before the budget meeting.

Asset Stewards

Need lifecycle visibility across a portfolio without commissioning multiple full assessments.

Facility Managers

Need hard data to justify capital requests to leadership and boards.

Operational Leaders

Need a long-term maintenance plan that fits the budget and avoids surprises.

Traditional PCA

  • On-site consultant visit required — travel costs, scheduling delays
  • $8,000–$20,000+ for mid-to-large buildings
  • 4–8 weeks from engagement to delivery
  • Written for lenders — compliance-oriented output
  • Snapshot in time — no ongoing lifecycle model
  • No benchmarking against comparable facilities

Extenti Smart Assessment™

  • Fully remote — no site visit, no travel cost
  • $4,500–$12,500 flat fee based on building size
  • 14–20 business days from kickoff to final report
  • Written for owners — planning-focused, plain language
  • 10-year lifecycle model and TCO baseline included
  • Benchmarked against comparable facilities via Extenti Insights
ASTM E2018 property condition assessments for lenders or transactions are performed on site by our team → request a proposal.

60%

Less than a typical PCA

14D

Minimum business days

10Y

Capital Needs Plan

What's Next

The Smart Assessment™ is expert-guided and fully remote.

Our team walks your on-site lead through a structured process combining AI-powered photo analysis, structured data capture, and Extenti's lifecycle modeling.

Wherever your building is, we're there.

Kickoff & Intake
Complete our structured pre-survey questionnaire covering building history, known issues, and maintenance records. Gather available facility documents. Takes 1–2 hours for most facilities.

We meet with key stakeholders such as facility managers, operations staff, and leadership to understand how the building is used and what challenges are currently being experienced. These discussions often reveal operational insights that may not be visible during a physical inspection. Stakeholder input helps align the assessment with the organization’s operational and strategic priorities.
Guided photo walkthrough
Your facility manager or maintenance staff walks the building using Extenti's guided prompt protocol — capturing photos, condition ratings, and notes across all seven major building systems. No special training required.
AI photo analysis + expert QC
Submitted photos are analyzed using AI-powered image recognition to identify defects, estimate component ages, and flag conditions. Extenti's experts review, validate, and resolve any gaps — the same rigor as an on-site assessment, delivered remotely.
Lifecycle modeling via Extenti Insights
Observed conditions are fed into Extenti's proprietary lifecycle model and benchmarked against a database of comparable facilities. The model projects capital expenditure needs across 1-, 3-, 5-, and 10-year horizons — producing a total cost of occupancy baseline you can take directly to your budget process.
Smart Assessment report delivered
You receive a plain-language report written for owners, not lawyers — with a system-by-system condition summary, prioritized capital schedule, total cost of occupancy baseline, and access to your Extenti Insights dashboard.
Days 1–5

Kickoff & Intake

Days 5–10

Photo Walkthrough

Days 8–12

AI & Expert Review

Days 10–14

Lifecycle Modeling

Days 14–20

Report & Briefing

Ready to see your building's next ten years?

Request a Proposal